Topic 3:Time Management & Organizational Skills

Topic 3: Time Management & Organizational Skills

• Fixed-Commitment Calendar

TIME IS GOLD! 




OPTIMISING STUDY TIME
What we do with our time is critical to our success in university.

Time management is the way we regulate or schedule our time.


TIME?

Based on Qoura.com -"Time is money" is a much easier way to explain the concept of opportunity cost because time is money! It means time is a valuable resource (because our time in this world is finite), so it's better to do things as quickly as possible. Alternatively, spend time and effort on things that get the results we are looking for.

The phrase is usually credited to Benjamin Franklin, who used it in an essay (Advice to a Young Tradesman, 1748). The actual phrase was recorded in 1719 in the magazine The Free-Thinker.

WHY DO WE NEED TIME MANAGEMENT

• To save time
• To reduce stress
• To function effectively
• To increase our work input
• To have more control over our job responsibilities

HOW TO USE TIME EFFECTIVELY?

• By having an effective planning
• Spending the right time on the right activity 
• Set deadlines
• Delegation of responsibilities
• Prioritizing activities as per their importance

ORGANISING STUDY TIME

5 STEP TO SCHEDULE YOUR STUDY

• Create an assignment calendar
• Prepare running list
• Use daily To-do' List

          -Use your daytime study hours

          -Use time between classes

EXAMPLE OF ASSIGNMENT CALENDAR


EXAMPLE OF DAILY 'TO DO' LIST


HOW TO MANAGE MULTIPLE PROJECTS/ASSIGNMENTS?


1.Make plan
2.Set priorities
3.Develop a system
4.Monitor progress

THE IMPORTANCE TO HAVE A DAILY PLAN

• Using a planner allows you to schedule each event, appointment, errand, and task so that you know what to expect and don't run out of time. Set specific due dates and deadlines for everything to help you stay on track, and have extra time left for yourself and your family.

5 STRATEGIES FOR MAINTAINING STUDY MOTIVATION

1.Study in one-hour blocks
2.Take breaks
3.Tackle difficult assignments first
4.Switch subjects/courses
5.Break tasks down
6.Work ahead
7.Plan rewards

REDUCING PROCRASTINATION

MAIN CAUSES OF PROCRASTINATION
↘Self-downing
↘Low frustration tolerance
↘Hostility/conflict
↘Overscheduling
↘Lack of clear, specific goals
↘Being a perfectionist 
↘Being lazy

STRATEGIES TO OVERCOMING PROCRASTINATION
1.Know what you should accomplish
2.Determine deadlines
3.Use schedule/planner/calendar
4.Prioritize
5.Divide a big job into smaller ones
6.Do the unpleasant task first
7.Change you think about the task
8.Have fun with the activity
9.Reward yourself when you're done

ADVANTAGES OF BEING ORGANISED
1.Keep on schedule and meet the deadline.
2.Reduce stress caused by a feeling of lack of control over your work schedule.
3.Complete work with less pressure and fulfill your potential.
4.Build your confidence in your ability to cope.
5.Avoid overlapping assignments and having to juggle more than one piece of work at a time.

                  MY FIXED-COMMITMENT CALENDAR

Here is my weekly schedule for my activities and commitments during the next full week.

                   INTERIM STUDENT SCHEDULE

                                 WEEK 1

                                    WEEK 2

WEEK 3

• Designating Priorities

• Job Task Analysis

TIME MANAGEMENT TIPS

• Prioritized To-Do List